Payroll Runs
& Variations

We agree a pay calendar with submission cut-offs (e.g., Tuesdays 12:00). Late changes are flagged as exceptions and, if approved, included in a controlled re-run with a clear audit note.

Calendars include pay dates, RTI filing windows, pension upload days and bank-holiday adjustments to avoid missed deadlines.

We accept timesheets, rota exports and pay change files. Files are validated for missing NI numbers, tax codes, duplicate entries, and out-of-range hours/rates before processing.

Any anomalies generate an exceptions list for your approval, keeping the run clean and auditable.

Overtime, shift premiums, allowances, salary changes, advances and deductions are applied against agreed rules. Back-pay and pro-ratas are handled with clear payslip narratives.

Statutory elements (SSP, SMP, SPP, SHPP) are computed correctly with evidence checks logged.

We run four-eyes QA (variances vs last period, net/gross deltas, headcount changes) and provide a pre-pay pack for approval. No payslips are released until sign-off is received.

After approval, payslips are issued and RTI is filed on time, with a filing receipt stored in your audit trail.

We produce e-payslips, P45/P60 when applicable, payroll journals (CSV) for your accounts package, and provider-ready pension files. RTI FPS/EPS are submitted within the agreed window.

All documents and receipts are archived with versioning for easy retrieval during audits.